Virtual Field Visit for Project Monitoring with your international Donor

Karl Kübel Institute for Development Education offers this two-day Online Workshop at 21st March and 28th March 2022 including further days of self-training

Parts of our project to be seen during a virtual field visit. © KSSS, Indien

This innovative option was developed during the last years due to Covid as well as other restrictions like political and economic crisis. Climate change for sure also reduces the number of personal field visits in future days.

Course Concept

This virtual option will allow donors or local NGOs to visit project sites for only a few hours and get a good and transparent impression on the present status. A simple option of technology transfer with practical demonstration how to share the technicalities of Virtual Field Visit & Monitoring will be introduced during this training.

At moment donors, local NGOs and their respective field staff often experience during virtual field visits several challenges. It requires certain amount of practical knowledge in the use of digital technology and use of social media. Improper use of technology and social media make virtual visits unproductive.

Schedule of the training

First week – day one: 21st March 2022

Short welcome by the organiser KKID – Dr. Tom Jose and the practical Trainer Malay Kumar and his team at Prayatn

  1. Welcome and answering the questions collected from pre-reading.
  2. Introducing the equipment needed and technical details like systems one can use
  3. Practical part and starting to show them the preparation in the office needed
  4. How to connect with the field – step by step
  5. Working in the field and presenting the daily work to Donors 

Work to be done after this workshop               

Please start your personal training with your field team and prepare a first small virtual field visit with and amongst your team. Prepare a film not longer than 10 minutes.

Second week – day two: 28th March 2022

  1. Watching the results of the teams and giving feedback.
  2. Final questionary and discussion.

The Resource Team

Mr. Malay Kumar: Director of Prayatn Sanstha, a leading NGO in North India, who has done several online and virtual filed visits and organised similar programmes for international NGOs.  

Dr. Tom Jose: With over 25 years of experience in Development Initiatives, both as a practitioner and trainer will co-facilitate the programme and supplement with important aspects of project monitoring, incorporating the digital medium into monitoring and reporting. 


As the workshop language is English, it is necessary that all participants are fluent in the same.

Registration and organizational details

We expect a minimum of 3 participants per organisation. The programme will accommodate only a maximum of 20 persons in a batch for efficiency and effectiveness. English will be the common language of communication.

This two-day Web-Workshop through Zoom costs Rs. 4.300 (incl. 18% GST) / 65 Euro ( incl. admin/service charges) per person

For online registration please use this link and the confirmation will come soon after! 

Registration Deadline: 10th March 2022

Payment Deadline: 10th March 2022

Programme Cost for Indians: Rs. 4.300 (incl. 18% GST) payable to KKID in India. Details for online payment will be shared by KKID beginning of March 2022. Payments through NEFT / IMPS / CHEQUE / DD are most desirable as it helps documentation, monitoring and raising of invoice & receipt after the webinar. For any clarification please contact Tom Jose:

Payment Cost for Non-Indians: 65 Euro (incl. admin/service charges). Payments will be accepted online and please contact Ms. Sabine Beier, Karl Kübel Stiftung für Kind und Familie, Germany Tel.  +49 (6251) 7005-22, E-Mail:

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